Welcome to the Waiver Services page for Providers and Professionals. Here you will find information about policies, procedures, WSAC, the SIS®, and information to support individuals currently on the DD waivers.
Announcements:
Customized Rates:
Waiver Customized Rate Funding: Effective June 1, 2017, CMS approved a waiver amendment allowing providers to apply for customized rate funding for individuals who meet certain criteria. Providers applying for a customized rate must have documentation to demonstrate that the qualifying individual is an outlier to the current rate structure and meets certain criteria as described within the provider guidelines. If approved, a rate unique to the individual and/or service is developed based on eligibility criteria and the individual’s demonstrated exceptional support need.
UPDATE: Effective 11/1/2020
All customized rate applications should be completed using the Waiver Management System (WaMS). Emailed, faxed, or mailed applications are not accepted.
FORM pg-20 – Customized Rate Provider Guidelines: Updated 7/1/2022
FORM SF-20 -This form is required with submission of all customized rate applications and should be uploaded to WaMS: Updated 1/1/2023
FORM 011 – Request for Pre-Review-This form should only be used by providers requesting pre-review of a customized rate. Restrictions apply; refer to the Customized Rate Provider Guidelines (FORM-PG-20). .
Waitlist Review
Waiver Slot Assignment Committee (WSAC)
Regional Supports Unit (RSU)
The Regional Supports Unit provide oversight of the Supports Intensity Scale® (SIS®), DD Wait list and waiver slot assignments. Please see contact information for each Regional Supports Specialist (RSS) at DBHDS RSS Contact Information 7.01.2022.
The SIS® is a validated assessment tool for people with intellectual and developmental disabilities, specifically designed to measure the pattern and intensity of supports needed by persons with disabilities to be successful in areas of life, similar to their peers without disabilities. A SIS® assessment is required for everyone who receives DD waiver services.
- DBHDS-SIS® Standard Operating Procedures and Review Process COVID-19 Version 8.26.22
- VA SIS® Interview Respondent Info COVID-19 Version 8.26.22
- DBHDS SIS® COVID-19 Vendor Protocols 8.17.22
- SIS® & PCP Process in VA 7.22.20 (SIS-A® and SIS-C™)
- Analysis of Virginia’s Level System Utilizing the Supports Intensity Scale®
- DBHDS VA SIS® Reassessment Request 8.17.22
SIS Training – (CSBs and providers, please contact your RSS for scheduled training dates)
DBHDS collects SIS Satisfaction Survey responses from those who choose to complete a survey after participating in a SIS assessment. The survey gathers information about scheduling, the SIS assessor and the assessment process. The assessment is anonymous and able to be submitted electronically or via USPS.
- SIS Satisfaction Survey Report 1st Quarter report FY23
- SIS Satisfaction Survey Report 2nd Quarter report FY23
- SIS Satisfaction Survey 3rd Quarter report FY22
- SIS Satisfaction Survey 4th Quarter report FY22
The American Association on Intellectual and Developmental Disabilities (AAIDD) is the publisher, copyright holder and sole owner of the SIS.
SIS Vendors: Ascend/Maximus & Telligen
DBHDS contracts with Ascend Management Innovations (Ascend/Maximus) and Telligen to administer the Supports Intensity Scale.
Regional Supports Unit (RSU)
The Regional Supports Unit provide oversight of the Supports Intensity Scale® (SIS®), DD Wait list and waiver slot assignments. Please see contact information for each Regional Supports Specialist (RSS) at DBHDS RSS Contact Information 7.01.2022.
Case Management
DD Waiver Wait List, Slot Assignment Process and SIS® Forms & Instructions:
- DD Waiver Wait List Slot Assignment Process 08-22-16
- Critical Needs Summary (CNS) Guidance 8-22-16
- Critical Needs Summary (CNS) 8-22-16
- DD Waivers Priority Checklist 8-22-16
- WSAC Session Operations 3-08-17
- WSAC Review Schedule 3-9-17
- WSAC Name Identifier Key 3-7-17
- DBHDS SIS® Scheduling Procedures 10.29.2020
- SC Portal Training User Guide 2020
- Ascend Portal FAQs (7-19-17)
- DBHDS VA SIS Reassessment Request Instructions 8.17.22
- DBHDS VA SIS Reassessment Request Form 8.17.22
- Telligen VA SIS® Respondent Form 3-23-2020
- Emergency Slot Request Form 9.23.21
- Reserve Slot Request Form 9.15.21
Regional Supports Unit (RSU)
The Regional Supports Unit provide oversight of the Supports Intensity Scale® (SIS®), DD Wait list and waiver slot assignments. Please see contact information for each Regional Supports Specialist (RSS) at DBHDS RSS Contact Information 7.01.2022.
Slot Allocation
Slot Use Disposition
Item 320 S.2 New Waiver Slot Assignment Report_FY23_Q1 Updated
Item 320 S.2 New Waiver Slot Assignment Report_FY23_Q2