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Licensing Procedures
Policy Review Process
Prior to receiving a visit from a Human Rights Advocate, your Complaint Resolution Policy must be approved. Additionally, the Human Rights Compliance Verification Checklist (HRCVC) must be completed and submitted. Please submit the required documentation via email to OHRPolicy@dbhds.virginia.gov. Within 30 working days of receipt of the required information, you will be notified of the status of your complaint resolution policy. If approved, you will receive the OHR Welcome Letter, the current statewide provider training schedule, and a copy of the HRCVC. If not approved, guidance for compliance will be provided to assist you in becoming compliant.
For HCBS providers, once it is determined that the Complaint Resolution Policy is compliant with the Human Rights Regulations (HRR), a waiver specific letter will be provided to you. This letter will include the additional information needed for site compliance.
Existing Provider Information
Please submit the Human Rights Compliance Verification Checklist (HRCVC) for Existing Providers to OHRPolicy@dbhds.virginia.gov and notify the Human Rights Advocate when the service modification request has been submitted to the Office of Licensing. If you will be providing services in a different region, the Advocate will connect you with the appropriate Regional Advocate in the new region. You will be advised about the LHRC’s in your new region and other relevant or pertinent information.
Memorandums, Technical Assistance, & Other Important Information
- P2P Tracking Tool (*OPTIONAL) 2.7.23
- New Guidance OHR Reporting P2P Aggression_2.1.24
- Seclusion and Restraint Reporting Form PowerPoint -1.13.24
- OHR Seclusion and Restraint Form Guide CY2023 -12.27.23
- Community Annual Restraint and Seclusion Reporting Memo 2023 -12.20.23
- Annual Seclusion/Restraint Reporting Quality Improvement Initiative 11.20.23
- CHRIS Enhancement Aid 7.6.23
- Human Rights Regulations (HRR)
- Annual Seclusion and Restraint Reporting Memo_12.20.22
- Provider Memo re: Use of Isolation, Quarantine and Seclusion_1.25.22
- Guidance on COVID-19 Vaccine for Providers_2.10.21
- Guidance to Providers on DBHDS’s Legal Authority to Require Names of Certain Employees 8.19.2020
- OHR COVID-19 Update Memo 3.14.20
Rights Posters
LHRC Review Forms and Procedural Expectations for Providers
- LHRC Review Forms Overview for Providers_10.18.22
- Behavioral Treatment Plan (BTP) with Restraint or Time-Out_11.13.23
- Consent and Authorization_11.13.23
- Formal Variance Application_11.13.23
- Human Research Notification_11.13.23
- Next Friend_11.13.23
- Restrictions to Dignity and/or Freedoms_11.13.23
Variance Requests
The State Human Rights Committee considers requests for variances to The Regulations to Assure the Rights of Individuals Receiving Services from Providers Licensed, Funded, or Operated by the Department of Behavioral Health and Developmental Services at its meetings. Please contact your Regional Advocate for assistance with this process.